Master Calendar Submission Guidelines

First Time Setup

1. Place your mouse over My Account, scroll down and choose Create an Account.
2. In Account Management, complete your personal information.
3. When complete, Choose Save.
4. At the very top of the screen, look for Account Updated.
5. Next go to My Account at the top again, and click on Login.
6. A new screen will pop up and you will need to enter the e-mail address you registered with, and your password. This will take you into the system.

EMS Login

1. Click My Account at the top again, and click on Login.
2. A new screen will pop up and you will need to enter the e-mail address you registered with, and your password. This will take you into the system.
3. Once logged into the system, you will be able see the following options:
   • Browse – Browse for an existing for room availability or an existing event
   • Reservations – Request a room or view a previously-used room
   • My Account –Edit your personal account settings
   • Links – Download applicable forms (used for outside rentals)

Room Request/Entering an Event

1. Choose Room Request, located within the Reservations tab.
2. After filling in the all required fields located on the left side of the screen, a listing of rooms will appear on the right. Room details may be viewed by clicking on the room’s name. When ready, click Find Space.
3. Choose which room you are interested in by clicking the green plus sign to the left of the room listing, and then clicking Continue.
4. Enter in all relevant event details. Requests that do not include all related information such as parking, A/V Equipment, and facilities needs will not be approved.
5. The Additional Notes box is information not included in any of the above categories.
6. Click Submit and a Reservation Summary will pop up. You will also receive a confirmation via e-mail. The event is not approved and booked until you receive a reservation notice, also via email.

General Information

• Events may be submitted up to one year in advance.
• Reservations must be submitted within six business days in advance of event for internal events, and 14 days for outside rentals.
• Events will be approved within six working days. However, approval may be delayed if the Client/Submitter does not submit all requested information and/or forms upon request.
• Outside rentals will be asked to provide insurance, and a copy of an IRS 501(c)(3) letter if using Non-Profit Rates.

Contact Information

Carolyn Whelchel, Administrative Assistant II
mastercalendar@fullcoll.edu
714.732.5052
100 Building, room 113-05