Facility Rentals and Reservations

Fullerton College facilities are available for internal campus events and community use. Reservations must be made six business days in advance for internal campus events. Outside rentals must be submitted 14 business days in advance.

Reservations are submitted through Event Management Systems (EMS) software. To get started, please follow the steps below.

Internal college events are not subject to fees. Outside groups are subject to fees. Rental clients will be asked to provide insurance, and a copy of an IRS 501(c)(3) letter if using non-profit rates. Rates are listed below.

First Time Setup

  1. Use Internet Explorer for you browser
  2. Place your mouse over My Account, scroll down and choose Create an Account.
  3. In Account Management, complete your personal information.
  4. When complete, Choose Save.
  5. At the very top of the screen, look for Account Updated.
  6. Next go to My Account at the top again, and click on Login.

A new screen will pop up and you will need to enter the e-mail address you registered with, and your password. This will take you into the system

EMS Login

  1. Click My Account at the top again, and click on Login.
  2. A new screen will pop up and you will need to enter the e-mail address you registered with, and your password. This will take you into the system.
  3. Once logged into the system, you will be able see the following options:
    • Browse – Browse for an existing for room availability or an existing event
    • Reservations – Request a room or view a previously-used room
    • My Account –Edit your personal account settings
    • Links – Download applicable forms (used for outside rentals)

Room Request/Entering an Event

  1. Choose Room Request, located within the Reservations 
  2. After filling in the all required fields located on the left side of the screen, a listing of rooms will appear on the right. Room details may be viewed by clicking on the room’s name. When ready, click Find Space.
  3. Choose which room you are interested in by clicking the green plus sign to the left of the room listing, and then clicking Continue.
  4. Enter in all relevant event details. 
  5. The Additional Notes box is information not included in any of the above categories.
  6. Click Submit and a Reservation Summary will pop up. You will also receive a confirmation via e-mail. The event is not approved and booked until you receive a reservation notice, also via email.

Rental Rates

Price Rates for Facility Rentals on Campus
  Monday-Thursday Friday-Sunday & Holidays
Rooms 4 Hrs. (Min) Non-profit/For profit Add’l Hour Non-profit/For profit 4 Hrs. (Min) Non-profit/For profit Add’l Hour Non-profit/For profit
Classrooms (up to 80 seats) 60/120 15/30 100/200 20/40
Lecture Halls (up to 90 seats) 75/150 15/30 150/300 25/50
Large Lecture Halls (more than 90 seats) 110/220 20/40 200/400 15/30
Conference Rooms 55/110 10/20 80/160 15/30
College Center Conference Room (1) 150/300 35/70 270/540 60/120
College Center Conference Room (2) 225/450 53/106 405/810 90/180
College Center Conference Room (3) 280/560 65/130 505/1010 112/224
Price Rates for Facility Rentals Using Physical Education facilities
  Monday-Thursday Friday-Sunday & Holidays
Rooms 4 Hrs. (Min) Non-profit/For profit Add’l Hour Non-profit/For profit 4 Hrs. (Min) Non-profit/For profit Add’l Hour Non-profit/For profit
Baseball Field 75/150 15/30 150/300 25/50
Dance Studio 75/150 15/30 150/300 25/50
Gymnasium SMALL 150/300 10/20 250/500 15/30
Gymnasium LARGE 200/400 20/40 300/600 25/50
Pool any portion (must provide lifeguard) 85/170 15/30 140/280 25/50
Entire Pool (must provide own lifeguard) 125/250 20/40 175/350 25/50
SVC-Sand Volleyball Court 100/200 25/50 120/240 30/60
Soccer Field 75/150 15/30 150/300 25/50
Softball Field 75/150 15/30 150/300 25/50
Tennis Courts (8) (cost per court) 160/320 40/80 200/400 50/100
Track & Field 95/190 15/30 175/350 25/50
Price Rates for Facility Rentals for Fine Arts Facilities
  Monday-Thursday Friday-Sunday & Holidays
Rooms 4 Hrs. (Min) Non-profit/For profit Add’l Hour Non-profit/For profit 4 Hrs. (Min) Non-profit/For profit Add’l Hour Non-profit/For profit
Campus Theatre or Wilshire Auditorium 440/880 110/220 608/1216 152/304
Music Warm-up Room 80/160 12/24 80/160 12/24
Recital Hall/Dodson Theater 132/2264 33/66 200/400 50/100
Price Rates for Facility Rentals using Miscellaneous Buildings
  Monday-Thursday Friday-Sunday & Holidays
Rooms 4 Hrs. (Min) Non-profit/For profit Add’l Hour Non-profit/For profit 4 Hrs. (Min) Non-profit/For profit Add’l Hour Non-profit/For profit
Dining Hall 180/360 35/70 270/540 60/120
Patio or Courtyard 80/160 15/30 155/310 25/50
Entire Quad 250/500 40/80 500/1000 60/120
Quad-table space or Bookstore Patio table space 80/160 10/20 120/240 20/40

PHYSICAL EDUCATION-ADDITIONAL FEES

Water Polo (Includes goals/lane markers) $100
Swimming (includes lane lines/blocks/flags) $150
Basketball (includes bleachers) $150
Baseball/Softball (includes bases) $100
Football (includes field markers & chains) $200
Soccer (includes goals $100
Track (includes high jump/long jump/hurdles) $200
Volleyball (includes net set up) $100

PERSONNEL REQUIREMENTS

*Supervisor Fee $40/hr/over 5 hrs. $250/day
Pool Lifeguard Fee $12 hr (3 hr. min.)

SCOREBOARDS

Scoreboard $300
Scoreboard Operator $20/hr. (3 hr. min.) $250 over 5 hrs.

Contact

Carolyn Whelchel, Administrative Assistant II
mastercalendar@fullcoll.edu
714.732.5052
Building 100, Suite 113